EVENT POLICY (Effective 1/7/26)

Fully AKC-licensed, BCSA Affiliate Club Members may apply for the use of event numbers not less than ninety (90) days prior to show/trial application deadline. Requests for consideration by the BCSA Board of Directors must be accompanied by proof of liability insurance, a proposed or previous to within two years show/trial budget and a copy of the completed AKC event application. Use of event numbers is granted by a majority vote of the Board. It is very important to note, no fewer than five BCSA members among the Affiliate’s membership must be available to the Affiliate’s show/trial organizing committee and present on the day of the event. All losses of such events are the sole responsibility of the Affiliate club. Fifty (50) percent of all proceeds after expense are due to BCSA withing Thirty (30) days of the event date. Failure to pay within this time frame will result in a forfeiture of another Twenty-Five (25) percent of all proceeds.

AKC licensed organizations outside of the BCSA and its Affiliate Club program may make application for the use of BCSA event numbers to hold a co-sponsored event. Application and requirements as detailed for BCSA Affiliates above apply in all cases, with the additional requirement that 75% of net profits after expense resulting from all BCSA numbered events is to be paid to BCSA within Thirty (30) days of the event date. Failure to pay within this time frame will result in a forfeiture of another Fifteen (15) percent of all proceeds. Any losses resulting from such events are the sole responsibility of the outside organization.

New BCSA Associate or Affiliate Clubs may propose to hold BCSA AKC events for the purpose of raising money All requirements from above apply. The Board of Directors will vote on the Clubs specific circumstances to determine the amount of profits to be paid to BCSA, but no less than 25% will be considered. Because such events will be assumed under the complete responsibility and liability of the BCSA, applicants to hold such events must expect a greater role of the BCSA Board of Directors with respect to oversight of event planning and execution. This policy is not intended to take the place of the new club working to obtain status as an AKC Licensed club.

In the case of ongoing relationships with outside organizations using BCSA Event Numbers on a regular basis each year, BCSA will consider the events approved unless or until notified otherwise by the outside organization. The outside organization incurs all AKC fines due to failure on their part to follow AKC established rules and guidelines for events. In no case will BCSA volunteer to pay any AKC fees in the name of an outside organization. If a fee is levied on BCSA, the outside organization will reimburse BCSA before consideration for use of future event numbers and if not paid, BCSA will pursue legal options for reimbursement.